Keep Your Friends Close, But Your Identification Documents Closer!

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For most of us, the holidays are all about buying new clothes, new gadgets and updating our social media pages with our latest travels. While a lot of us certainly look forward to this excitement, we sometimes over look a few realities of travelling.

Let me explain this with an example. Let’s say you are traveling to a new country. You’ve made all your gadget arrangements and packed your bags, thinking that your trip will be a success. You catch your flight, land in the new country but a few days into your trip, things start to go horribly wrong. You get robbed, you lose important documents and you’re stripped off of your cash! What do you do now?

Keep Your Friends Close, But Your Identification Documents Closer!

While we all like to think that nothing can go wrong while on a holiday, we must in reality sometimes also admit that things can and will go wrong. This is why we need to prepare better and travel smarter. We need to ensure we are carrying the right documents and information while traveling at all times.

For those of you who would like to ensure how to do so, here is our little travelling guide for you.

Emergency Contact Numbers

Prepare an online emergency sheet with the contact numbers of important people. This can be a sheet with phone numbers of family members and friends, your local bank representative, insurance representative, family doctor and even your embassy. Email a copy to yourself, keep a copy of it on your phone and also take a print out with you. Having as many extra copies in different places will help you when the time comes.

Keep Your Friends Close, But Your Identification Documents Closer!

Photocopies Of Passports and Other IDs

If you are a foreigner, you are bound to be asked for your passport everywhere. In some cases, people will allow you to show a photocopy of it. This is useful because you don’t need to pull out your original passport each and every time and run the risk of misplacing it or even dropping it. Having additional photocopies of documents will also save you some time, energy and money because you won’t have to run around looking for photocopying shops. Also scan a copy of your passport and keep it on your email and phone. This will come handy in case your passport is lost.

Keep Your Friends Close, But Your Identification Documents Closer!

Insurance Policy

Although travel insurance policies run for a number of pages, it is a good practice to have one printed out so you can actually read through the various claims you can make in the likelihood of a theft or accident.

Keep Your Friends Close, But Your Identification Documents Closer!

Vaccination Records

A number of countries require you to get certain medical clearances from your doctor. For instance, the UK require a clearance for TB before entering the country. It is often difficult to keep track of when you’ve had your last flu shot or got vaccinated, hence it is a good practice to make a folder on your computer with the dates of important shots. Keeping scanned copies of these can help you in the instance that you fall ill while travelling.

Keep Your Friends Close, But Your Identification Documents Closer!

Proof Of Travel

Several countries ask for your travel information. For instance, for security purposes you may be asked when you arrived at the country and when you depart. For these purposes, it is always handy to keep a photocopy and e-copy of your flight tickets.

Keep Your Friends Close, But Your Identification Documents Closer!

Medical Information

For obvious reasons, it is a good practice to carry with you a small diary where you write in all pertinent information related to your health, such as food and drug allergies. When the time comes, this will certainly save your doctor a lot of time while treating you.

Keep Your Friends Close, But Your Identification Documents Closer!

So how do you really carry your documents when you travel? Well, we prefer to use a document holder with multiple pouches so that we can organize our documents appropriately. Having separate labelled sections for your visa and passport, health and insurance information can help you tremendously while travelling. However, today we feel a lesser need to carry this humongous file with us. So instead here’s what you can do.

Back up all important information, scanned copies and receipts onto a pen drive.

This will come in handy because you won’t need access to an internet connection. Also keep one copy backed up on your mail and also mail this folder out to a family member just in case. This will save you a lot of time an effort in case of an emergency. 

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